Rules and Terms of Agreement

Important Facts to Note

1.     The 29th Annual Sweetcorn Festival is scheduled for Saturday, August 28th

11:00am-11:00pm.

2.     Vendor spaces will open to any person, business, civic organization, or restaurant.

3.     Hurry! Electrical and water sources are limited and assigned on a “first come, first come served” basis.

4.     Application deadline is July 15, 2004.  All application materials and vendor space payments MUST be received by this date or a late fee will be enforced.

5.     Return applicants, relevant paper work, and payment by mail. FAXES WILL NOT BE ACCEPTED!

6.     All vendors will be assigned spaces on the street, and may rent tables and chairs for a nominal fee.

7.     Home-baked and canned goods are NOT PERMITTED for sale or distribution unless proof can be supplied that goods were prepared in an approved commercial kitchen.

 

Sweetcorn Festival Rules and Vendor Terms of Agreement

1.     The Sweetcorn Festival (herein called "Festival") Coordinator and the Urbana Business Association Board Members (herein called "Board Members") are authorized to enforce Festival rules (herein called "Rules") and Vendor Terms of Agreement (herein called "Terms").

2.     Vendor understands that the Sweetcorn Festival Coordinator or Board Member may prohibit Vendor participation if Vendor or Vendor booth is deemed inappropriate for Festival.

3.     That Vendor is granted permission to operate at the Festival under full compliance of the Rules and Terms as set forth.

4.     That one violation of any Rules or Terms shall be sufficient grounds to expel Vendor from continued participation on Saturday, August 28th, 2004, (herein called "Days of Festival").

5.     That refunds WILL NOT be issued unless deemed otherwise by Sweetcorn Festival Coordinator.

6.     That Vendor holds harmless and indemnifies the Urbana Business Association, its Board Members, any business connected with the Board Members, the Festival Coordinator, and authorized Festival Personnel as recognized by the Board Members, from any and all responsibilities, losses of income, claims, damages, suits, reasonable attorney's fees, costs, expenses or judgments incurred by, or resulting from, the enforcement of any of the Rules or Terms from the sale or consumption of goods sold by Vendor at Festival.

 

Vendor Space and Space Features Price

ALL VENDOR SPACES ARE 11’X11’. If your booth extends beyond these dimensions you MUST request two booth spaces.  You will be charged FULL PRICE for an additional space if your booth does not fit within the requested space.

  1. Food                                        $100.00 + 30% of revenue
  2. Merchandise                           $200.00
  3. Information Booths                  $100.00
  4. Arts & Crafts                            $100.00
  5. Non-profit Booths                    $50.00
  6. Electrical                                 $20.00
  7. Water                                      $15.00

 

Booth Set-up Rules

1.     Vendors are completely responsible for setting up their own booths.

2.     Vendors are completely responsible for all booth operation materials including staffing their booth during hours of operations during Festival times.

3.     Vendors can begin booth set up on Saturday, August 28th at 8:00am. 

4.     Vehicles may be pulled onto street for unloading, but MUST be removed by 10:00 for the Saturday, August 28th.

5.     Vendors MUST complete set up by 10:40 pm on opening Day of Festival, Saturday, August 28th.

Booth Breakdown Rules

1.     Vendors are completely responsible for breakdown of their booths.

2.     Vendors are completely responsible for cleaning their rented booth space after the festival.

3.     Vendors MAY NOT begin booth breakdown until 11:00 pm unless otherwise notified by authorized Sweetcorn Festival Coordinator.

4.     Vendors may request early dismissal from the Festival pending uncontrollable circumstances. In such instances the Festival Coordinator is the ONLY sources to grant approval for early dismissal. Early departure WITHOUT written approval from Festival Coordinator will cause funds to be withheld.

Rules and Terms of Agreement

 

Vendor Goods Rules

  1. Festival attendees will use tickets to make ALL purchases at Food Vendor booths

     and Game Vendors.

  1. Vendors who accept cash rather than event tickets will forfeit any rights afforded by the vendor contract and financial penalties will be exercised.

3.     Festival tickets will be pre-sold to Urbana businesses as well as sold the Day of Festival at designated ticket booths for $.50 each.

 

Sweetcorn Festival Kick-Off Party

Sweetcorn Festival Kick-Off will take place Friday, August 27th, 5:00pm to 11:00pm

1.     Set up at starting at noon. 

2.     Vehicles may be pulled onto street for unloading, but MUST be removed by 4:00pm August 27th. 

3.     Vendors MUST complete set up by 4:40pm. 

4.     Vendors participating are then required to participate in Saturday, August 28th festival. 

5.     Food Vendor booths will be inspected by a Champaign-Urbana Public Health District official prior to the Festival's opening on Friday, August 27th at 4:00 pm

 

Due to the limited space we cannot accept this feature for all the vendors.  Therefore, if you would like to be considered for the kick-off please indicate on the application and add the additional fee according to the following prices.

  1. Food booth                                          $50.00  (+ 30% of revenue from both days)
  2. Merchandise booth                             $100.00
  3. Arts & Crafts                                        $50.00
  4. Information Booths                              $50.00
  5. Non-profit Booths                                $25.00

If you are not considered, the vender will be refunded the amount indicated on the application. 

 

Food Vendor Rules

1.     Food Vendors will price menu items in $.50 increments.

2.     Vendors are required to count their own tickets and remit to Festival Coordinator or authorized ticket collector at the UBA office, AT THE END OF THE FESTIVAL, Saturday, August 28th, by 11:30 pm. Counted, vendor tickets are due at the UBA office no later than 5pm on Wednesday, Sept. 1, 2004   

3.     The Urbana Business Association will attempt to remit a check to Food Vendors for the value of the tickets, less outstanding expenses, less thirty percent (30%), AT THE END OF THE FESTIVAL, Saturday, August 28th, 11:30 pm.

4.     The Urbana Business Association will do a recount of tickets submitted.

5.     IMPORTANT! Food Vendors are NOT PERMITTED to sell soda pop or water beverages. You may sell lemon shake-ups or homemade flavored teas.

6.     Food Vendors are required to obtain a Certificate of Insurance naming Urbana Business Association as certificate holder. Festival Application due by July 15, 2004. Certificate of Insurance must accompany Festival Application and meet the July 15 deadline for receipt.

7.     Food Vendors are required to complete and return the Temporary Permits application for the Champaign-Urbana Public Health District (or proof of current permit) with their application.

8.     Food Vendor booths will be inspected by a Champaign-Urbana Public Health District official prior to the Festival's opening on Friday, August 27th at 4:00 pm and Saturday, August 28th at 10:00 am.

All Food vendors with questions relating to the Temporary Permit application for the Champaign-Urbana Public Health District can contact the office directly.

Contact: Jim Roberts, Senior Sanitarian
Champaign-Urbana Public Health District
815 N. Randolph
217/373-7900